This Rules of Procedure (hereinafter called "Rules") apply to the SIAM Student Chapter called "California Institute of Technology Student Chapter of SIAM".
The Chapter to which these Rules apply is formed by the Society for Industrial and Applied Mathematics and shall operate within the Bylaws of the parent organization. The SIAM bylaws specify how Chapters are formed; see the SIAM bylaws for details. The Chapter shall not affiliate with any other organization without first obtaining the written approval of SIAM. Provisions for SIAM Student (University) Chapters are contained in the SIAM Bylaws and are included in these Rules. No provisions of these rules shall be construed so as to contradict the Bylaws of SIAM.
The objectives of SIAM, as established in the Certificate of Incorporation, are
The purposes of this SIAM Student Chapter are
Chapter activities will include, a student-run seminar, applied math social hours, career sessions featuring speakers from industry and related institutions, and other applied mathematics activities that the Chapter decides on.
The Chapter will serve the undergraduate and graduate student populations at the California Institute of Technology. New graduate and undergraduate students in options related to applied mathematics will be encouraged to join.
Section 1. Any student, graduate or undergraduate, affiliated with the California Institute of Technology that is engaged or interested in mathematics or computing and their applications shall be eligible for membership in this Chapter.
Section 2. There shall be no annual dues for membership in this SIAM Student Chapter.
Section 3. All members of the Chapter who are students enrolled in the California Institute of Technology are eligible for free student memberships in SIAM. The Chapter is responsible for providing list of its student members to SIAM so that complimentary student membership in SIAM can be processed.
Section 4. Termination of student membership in the Chapter will automatically take place upon graduation or withdrawal from the institute. Members can otherwise terminate membership at any time.
Section 1. The Sponsor is the California Institute of Technology.
Section 2. The Sponsor of the Chapter shall appoint a Faculty Advisor for the Chapter. In the event said Advisor relinquishes his/her position, the Sponsor shall appoint a new Advisor. The responsibilities, rights and duties of the Faculty Advisor shall be those normally assigned to the Faculty Advisor of student organizations of the Sponsor, but in addition, the Faculty Advisor is expected to take leading role in the development of the Chapter activities consistent with the objectives of SIAM.
Section 1. The Chapter shall have a President, a Vice-President, a Secretary, a Treasurer, and additional officers who are responsible for specific tasks within the Chapter. Officers shall be Regular or Student Members in good standing with SIAM, and shall be chosen from Student Members of the Chapter.
Section 2. The President shall preside at the meetings of the Chapter (and the Chapter Executive Committee (see Article VII below). In the absence of the President, the Vice-President shall assume the duties of the President. In the absence of the latter, the Secretary shall assume said duties.
Section 3. The Secretary shall keep a record of the affairs of the Chapter, including meeting agendas and transcripts, handle correspondence, and submit an annual report of Chapter activities to the Secretary of SIAM, which report shall be suitable for publication in SIAM News or its equivalent.
Section 4. The Treasurer shall receive and take custody of Chapter funds, and shall submit an annual Treasurer's Report and other financial reports, as requested, to the Treasurer of SIAM. The annual Treasurer's Report shall be prepared as of the end of the academic year and shall be transmitted to the Treasurer of SIAM by no later than 30 days following the end of the academic year.
Section 5. The offices of President, Vice-President, Secretary, Treasurer, and other officers shall be held for one year, Re-election of officers is permissible. It is recommended, however, that terms not exceed two years.
Section 6. Elections should be held at the end of each academic year, for terms beginning the next academic year. Nominations for officers shall be received by the incumbent Secretary.
Section 1. There shall be at least one business meeting per year at the end of spring quarter to elect officers for the following academic year. Other business meetings may be called by the President or the Treasurer with one week notice.
Section 1. The Chapter may raise fund in any lawful manner consistent with these Rules and the Bylaws and Certificate of Incorporation of SIAM.
Section 2. The Chapter shall deposit all unused funds to which it has legal title in excess of $200 in an insured savings account, unless current operating commitments are in excess of that amount or unless the Chapter Treasurer obtains a written authorization from the SIAM Treasurer.
Section 3. The Treasurer shall maintain books of account that show income and expense items for all activities and balances for all accounts of the Chapter.
Section 4. The Chapter may request a grant or loan from the Treasurer of SIAM under the provision of Article XII, Chapter 8 of the Bylaws of SIAM. Such requests shall be made by submission of "Request for Funding" form to SIAM and include a current financial statement for the Chapter and a proposed budget for the requested funds.
Section 5. Other than seeking funds from the sponsoring institutions of the chapter, no officers or member of the Chapter may apply for a grant to support the Chapter activities or enter into any contract to support such activities or provide services, without approval of the President and the Treasurer of SIAM or the Executive Director acting on behalf of the Treasurer.
Section 1. These Rules may be altered or amended with the approval of the SIAM Board of Trustees. Submission to the board of proposed alterations or amendments shall be made only after approval by majority vote of members of the Chapter present (or represented by proxy) at a scheduled meeting.
Section 1. A Chapter may terminate itself by the unanimous vote of the members of the Chapter present (or represented by proxy) at a scheduled meeting, provided that notice of the proposed termination and the meeting at which it is to be considered has been given to all Chapter members at least 30 days in advance.
Section 2. A Chapter may be terminated by the board if there has been no Chapter activity for one year.
Section 3. In the event a Chapter terminates, the funds to which it has legal title shall revert to the account of SIAM.