GSC BoD Meeting
Thursday, September 14 , 2000
Directors present:
Alex Backer, Jeff Bergthorson, Catherine Cornu, Serena Guarnaschelli, Michael Johnson, Tim Lesko, Tobias Kippenberg, Fok-Yan Leung, Jose Mumbru, Nick Pornsinsirirak, Steve Pracko, Claude Seywert
Directors absent:
Magali Billen , Tanja Bosak, Marco Casari, Will Dunbar, Mike Fleming, Will Green, James Harrington, Anil Hirani, Ying Huang, Athanasios Nenes, Hui Wu
Chair Alex Backer presiding.
a. Introduction of guests
No guests this time.
b. Additions to the agenda
Added a call for a volunteer to sit on the library committee.
The final schedule is now on the web.
The movie theater outing on Saturday night is not finalized yet and there is some concern that this event is too expensive. We might ask for some copayment by the students.
The total budget is now $3700 instead of the originally planned $3000.
The jazz night will not have a live band to save money; however Nick will put up speakers outside to play CD’s.
Nick needs some more volunteers to help out with the BBQ and the cleaning after the big party.
Steve, Catherine and Claude will man the GSC table at the fair. Serena, Tim and Ying will help out.
Ying is not present so we will discuss this the next time
The retreat seems to be finally (hopefully) fixed for October 7.The retreat will be on the Santa Cruz island and Alex has tentatively reserved spots on the ferry. Catherine, Jeff, Michael, Fok, Alex and Anil intend to participate. We will be leaving Saturday morning and return on Sunday afternoon. Alex will send out an email with details and to get a final headcount.
As usual the ISP cannot fund alcohol at the NSO party so they ask us to sponsor the beer. The board approves unanimously to appropriate $100 for this purpose.
Jose expresses his interest in becoming a member of the steering committee and to eventually take over the position of secretary.
The library committee (which we didn’t even know existed) asks for a graduate student representative. Anil agreed to be our man on that committee.
Steve presents the proposed budget for 99/00.
We assume that our income remains unchanged, i.e we will get the $10000 from Tom Mannion. Steve will look into that to make sure this is true.
If we spend all the budgeted money (which includes several new posts, e.g. for course evaluation guide or lab reviews) we will most likely use up the rest of our surplus from a few years ago. Thus we might have to cut a few expenses in the future (maybe on the publications? – we should encourage more email receivers for the newsletter). There was also some concern that the quickfunding requests we get all come from the same group of people and that we should try to broaden the appeal and popularity of the quickfunding.
Finally the whole board voted to accept the budget.
III. ANNOUNCEMENTS
a. ELS
Edwin is going to take charge of the Everhart Lecture Series again. He is still looking for volunteers to serve on the selection committee though. Let Alex know if you’re interested.
b. Sport update
The organizational meeting for the soccer and football leagues will be held on September 30 at 5, respectively 5:30 in the Brown gym classroom..
c. Clubfunding update
So far we received 29 applications for clubfunding. The amounts requested add up to about $20,000. Most clubs used the template provided on the GSC website to write their proposals; this should make the evaluation process easier and more efficient.