GSC BOARD OF DIRECTORS MEETING

April 6^th 2000

PRESENCE

Directors present:

Alex Backer, Magali Billen, Ioannis Chasiotis, Catherine Cornu, Bob Gingrich, Serena Guarnaschelii, Ying Huang, Oleg Kovrijkine, Fok-Yan Leung, Piet Moeleker, Athanasios Nenes, Sergey Pekarsky, Steven Pracko, Cindy Quezada, Sandeep Sane, Claude Seywert

Directors absent:

Marco Casari. James Harrington, Anil Hirani, Adam Rasheed, Georgios Zamanakos

Guests:

Diego Dugatkin (CHCC), Melinda Turner (ASCIT social director), Eric Tuttle (ASCIT president)

Jose Mumbru (EE), Bill Dunbar (CDS), Hui Wu (EE), Tobias Kippenberg (Aph), Christopher Boxe (GPS), Tim Lesko (Ch), Will Green (EE), Nick Pornsinsirirak (EE)

Chair Piet Moeleker presiding

PRELIMINARY BUSINESS

A. Introduction of Guests

Everyone present gave a short introduction of himself, what he/she has been doing in the GSC for the last year resp. what he/she intends to do next year.

B. Additions to the Agenda

No additions, but since Melinda and Eric are present, the ASCIT/GSC Formal was moved up to the first item on the Agenda

APPROVAL OF MINUTES

The minutes were unanimously approved

ISSUES INVOLVING GUESTS

A. ASCIT/GSC Formal

The Formal will be at the Ritz-Carlton Huntington on May 26.

Melinda presented the budget: dinner, reception and ballroom are expected to cost $13700 ($67.7 per person); added to that are $4000 for band, decorations, photographer, etc.

On the income side: ASCIT contributes $5000, GSC pays $2000 and other donations will hopefully cover an additional $5000. The remaining revenue is generated through ticket sales: $40 for ASCIT member, $45 for GSC member and $50 for others.

Jim, Sergey and Fok have volunteered to work with ASCIT on this formal.

The BoD officially approved the GSC contribution of $2000 (1 abstention: Alex)

B. Beachtrip

Eric also proposed to do a campus-wide beach trip. ASCIT has already talked to the Y and secured $1000 in funding. They were asking whether the GSC is interested in participating and helping with the funding. Piet replied that we have $200 set aside for such an event and would like to take part in it. The GSC could possibly even give more if need arises (but at this point no additional funds were committed).

OLD BUSINESS

A. Announcements

Piet made some short announcements:

· The last ice-cream social was as popular as ever.

· St. Patrick day’s Club GUSH was also well attended

· The next talk in the Social Speaker Series (which the GSC helps funding) will be on April 21. The BoD has been asked to help out with posting flyers.

· The assistant director of athletics (Wendell Jack) is leaving. A search committee for his replacement will be formed shortly.

· No decision yet on who’s going to be the next Dean.

· Alex informed the BoD that the stands for the lights have arrived. All the equipment has been marked and is ready to be used.

B. Catalina Housing Update

Ying reported on the activities of the CHCC:

· They had three events last month: an outing to see STOMP at the Pasadena Civic Auditorium (25 persons joined), a game (Settler) tournament with 15 participants and a movie night where only 5 people showed up (bad timing: Oscar night!)

· Currently there is some maintenance/repairwork being done in the Recrooms. After that a new big screen TV (with satellite antenna) will be installed in the North Recroom.

· A ski trip during the spring break got cancelled because of weather. They are planning on doing a trip to see wild flowers (April 15) either to Lancaster or close to San Diego and maybe going to see Champions on Ice (May 14).

NEW BUSINESS

A. Teaching Awards

It’s time to get started on getting the nominations for the Teaching Awards. Thanos volunteered to lead the effort (presumably a committee needs to be formed later to decide on the awards).

B. Club GUSH

The next one is organized by the French on April 21 (on the 14. there is international week). The Italians will put on the ClubGUSH in Mai.

C. Ice-Cream social

An early announcement that another ice-cream social is scheduled for the beginning of Mai.

D. Term Party / replacement

George is not willing to / has no time to put on another term party. Since we skipped already last terms party that leaves $2000 in the budget. Several options on what to do with the money were discussed.

Thanos proposed to give some extra money ($500) to the Semana Latina Salsa party. Since the GSC already gave money to the Club Latino for this the BoD felt that without specific request there is no reason to give them the extra money – they could ask for it through quickfunding if they have a compelling argument.

Alex volunteered to organized a party (he’s aiming for May 6). The BoD unanimously voted to give $1000 to that party and keep $1000 for maybe another party (or other event) in the summer.

E. Counseling Center Support

In the budget the GSC set aside $300 to sponsor the Counseling Center. They were intended to organize workshops but there are already quite a few so Steve suggested we use the money to expand the library of the counseling center and buy some books. A lengthy discussion on the usefulness of this library or our support started. Finally a vote was taken on Steves proposal; it was approved with 2 abstentions (Ying, Sergey) and 2 opposed (Sandeep, Ioannis)

ELECTION SPECIAL

A. Q&A about GSC

Some of the visitors asked questions, mainly about sports. The old ‘how can I reserve a field’ question was raised and the installing of a beach volleyball field suggested. Maybe Fok can raise those issues in the next meeting with the athletic department.

B. Election procedure

The GSC will accept nomination forms until April 21 (send them to the GSC mailbox or directly to Claude). Indicate any interest in an officer position. At that point ballots with the names of candidates for chair, vice-chair, secretary and treasurer will be send to all the members of the new BoD (i.e. those who handed in their nomination form). The ballots will be counted before next meeting so that the new officers can take over in May.