Alex Backer, Magali Billen, Catherine Cornu, Bob Gingrich, Ying Huang, Anil Hirani, Fok-Yan Leung, Piet Moeleker, Steven Pracko, Cindy Quezada, Sandeep Sane, Claude Seywert, Georgios Zamanakos

Directors absent:

Marco Casari. Ioannis Chasiotis, James Harrington, Athanasios Nenes, Adam Rasheed

Guests:

Freddy Hansen, Shannon Marshall, Martha Kironae, Shanti Rao, Tom Tubmair, Sarah Yost

Chair Piet Moeleker presiding

1. Introduction of Guests and New Directors

Piet welcomes the guests which in turn introduce themselves.

2. Additions to the Agenda

Point IIIC about the Technique is added to the agenda

The minutes are unanimously approved.

1. Announcements
• The Softball BBQ was a success. About 80-100 people showed up and they enjoyed it.
• Piet, Catherine and Claude will meet with Tim and Linda to talk about the CHCC committee; to give them our impression about last year and how we think the committee should continue next year.
• The GSC will organize a tour to JPL on October 22^nd, where students can meet with Alumni to talk about careers at JPL.
• The Paintball event attracted 19 persons. It went fine, everyone present had fun. The general feedback for this event was excellent and people want to organize it again sometimes in winter. The budget part was fine as Alex managed to get a contribution from the Y (besides the one given already by the GSC).
2. Catalina Housing Update
• Parking structure: the installation of mirrors in and around the parking needs the approval of Caltech respectively the city, but the CHCC does not expect any problems with either one. Work on the parking structure during weekends is just in order to keep the timeline and thus happens on an irregular basis.
• The social budget for the Catalinas was about $10000 last year and Linda applied for $12500 for the next academic year.
• Two weeks ago CHCC organized a BBQ for new students (about 20 showed up) and a game night (again 20 people were present).
• Bike racks: Linda is looking into surveillance cameras. They are also going to install more and better bike racks (they are included in next years budget); the location of these still needs to be decided on (hopefully some inside the parking structure).
3. Technique

The Technique is ready and can be picked up at the grad office. It will also be online by September 15. The online version is getting corrected and updated as it goes along. Shannon would like to do the Technique again next year. The format of the Technique has been converted to pagemaker (it was in Latex before). About 20% of the restaurant reviews are new.

1. NSO update

The organization of NSO is complete. The schedule can be found on the web. Magali, Ying and Claude volunteered to man the GSC table at the Grad Fair.

2. Clubfunding update

So far Sandeep received 19 applications; 5 clubs asked for an extension. As a comparison: last year we processed about 30 applications. The clubfunding committee will meet this month to distribute the money. The final list will be presented for approval at the next BoD meeting.

3. October Party

George handed out a proposed budget for this event. The GSC would contribute $1000. Everyone was in favor of supporting this event by the amount requested.

4. Additional Y funding

Since the GSC has some extra money in its budget, it was unanimously decided to give an extra $1000 to the Y. The money will be earmarked for buying new camping equipment.

5. Budget 99/00

Steve handed out the proposed budget (which had been posted on the web beforehand to solicit comments). Some points of discussion:

• The amount given to the Technique was reduced to $1500. It is intended to be used by the editor (who gets paid by the grad office) to get help on certain chapters, reward reviews,…
• 4 persons wanted to allocate more money for GUSH (so we could have a band at each one of them). That proposal was declined.
• Alex wanted to include a Paintball event in the general budget. This was opposed, the Paintball event will go under quickfunding if it gets organized.
• On Ying’s initiative the number of ice-skating outings has been increased to 3 (9 directors were in favor of that proposal, none opposed)
• ESL gets a budget even if they didn’t use any money last year. We are supposed to pay for the flyers - somehow we just didn’t get charged last year. Maybe with a new committee that will change back….
• We got one complaint via email about sponsoring the Luau. The GSC decided not to withdraw or change our support for that event, ignoring this complaint.

With these changes the budget was unanimously approved. The BoD also put up a tentative calendar with all the social events included in the budget. It will be put on the web.